3 Exam Lane Features You Need in Your Next Optometry EHR Software

Everyday in your eyecare practice is a busy day, so it's important to arm you and your staff with the best tools to get as much done as possible throughout the day. If you're not giving yourself and your staff the right tools you're likely creating more work for yourself, decreasing employee satisfaction, and losing out on money.

Having the right optometry EHR software in your practice can arm you with what you need to efficiently speed up your workflow. Let's look at three important characteristics that we think can take your practice from a good workflow to a great workflow.

Speed Up Your Workflow with These Optometry EHR Software Characteristics

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One of the biggest ways that you're going to be able to speed up your workflow is if everyone in your practice is working off one system. So if the front office is using a separate practice management system and the OD is working off an EHR your workflow is still going to be disjointed in a lot of ways. That's why an all in one practice management and EHR solution offers the most benefits.

An all in one solution works hand in hand. When a patient fills out their pre-exam forms online through the patient portal, that information is then directly uploaded into their electronic health record, which means less data entry. The EHR will also generate codes, billing, orders, procedures, and patient counseling based on information you enter during the exam. When this information is generated during the exam your biller and optician are able to pull up the patient's info from their station to more quickly complete their tasks.

The Knowledge You Need to Make the Best EHR Software Decision

undefinedWhen I was growing up my father taught me valuable lessons that I still hold with me today. Lessons such as never trust a telemarketer, and always ask for the manager when help is needed. He was helping me defend myself against the thousands of scams, schemes, and plots people will come up with to make a buck. The most common pitfall is usually through misinformation about products, and in the world of software technology that's no exception.

So how does this all relate to EHR software? Sometimes the people purchasing new software don't always have the technical knowledge and background needed for understanding the ins and outs of different systems. And when it comes to "the cloud" there is often a lot of confusion. There are currently only two-types of cloud systems in the eyecare industry; cloud-based and cloud-hosted. If you’re unaware of the difference between the two, you could very likely fall into this trap as well! I’ll show you how to spot the real deal, and get exactly what you are paying for.

Building Your Knowledge of Cloud-Based EHR Software

With the vast amount of information floating around the Internet it can be difficult to hunt down the real truth. The same applies when looking to purchase a cloud system. The term “cloud” and its value can be misunderstood by not recognizing the important facts and features that differentiate true cloud-based systems from systems with similar features. There are distinct and important differences between a cloud–based and cloud-hosted software. Do you know the difference? We’ve collected the three most common confusions that cloud-hosted software vendors could use to persuade and take advantage of you.

Is Cloud Technology Changing the EHR Game in 2015?

As small practices around the nation plan out their EHR strategy for the upcoming year, they are quickly realizing it can be more difficult and costly than they might have originally thought. It can seem impossible at times to gain a competitive-edge in the optical market, mostly due to things like limited resources and large competition. Cloud-based EHR systems are trying to close this gap by helping small practices work more efficiently than ever.

The cloud is still sometimes seen as a new and confusing technology that some people show resistance too. The advantages of the cloud, like cost and security, are generally not talked about and are masked by the fears and concerns practices have about the cloud. By addressing the concerns of practices we hope to change your mind on how many people view cloud technology!

4 Ways Cloud Technology can Improve Your Practice This Year

undefinedMoney Saving

One of the most annoying hurdles a small practice constantly jumps over when searching for a new EHR system is how to save on costs. With practice management and EHR software typically being one of a small practice’s largest expenses, there is opportunity to save money with cloud-based EHR. For starters, there is no upfront purchase of hardware, like a server system. Also, with no software installations for your computers, you don't have to worry about purchasing multiple licenses across each of your devices. You can also have a clear picture of your monthly expenses as most cloud services use a prescription pricing plan. Tired of those costly updates? Cloud-based EHR updates occur automatically and require no additional costs, saving you more time and money.

Consistent Security

The main concern many practices have with cloud-based EHR is the security of their sensitive information. Coincidentally the opposite is the truth, as the information stored in the cloud utilizes enterprise-level security from the software vendor, which would be extremely expensive if purchased separately. In the event of a natural disaster, practice based systems will lose valuable information, while cloud-based systems are backed up securely in multiple locations. Even if a security breach were to occur, measures have been taken to make the data unreadable. Security measures like data encryption, separate databases for users, and secure data centers are what separate cloud-based servers from the rest and gives your practice the security it wants, at a fraction of the cost.

Why You Should be Investing in a Mobile Optometry EHR

Smartphones and tablets are starting to become the norm in the healthcare world. It's becoming more common for healthcare providers to carry devices around their office to speed up their workflow and help stimulate more patient engagement. While using mobile devices isn't a replacement for desktop computers, they are a great addition to help make your practice more flexible. There are definitely still some tasks in your workflow that are going to be easier to perform on traditional computers.

Let's take a look at some numbers. In a study by Epocrates, 2 out of 3 clinicians said that their practice's EHR isn't optimized for mobile use, which is surprising considering that EHR management is listed as the top professional use of tablets among most clinician segments. That being said, when it comes to optometry EHR there are only a handful of systems available that are going to be mobile friendly. Let's take a look at some of the benefits of going mobile with your EHR.

Benefits of Using Optometry EHR to Build Flexibility in Your Practice

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Having a software system that is accessible on the go is going to allow you to increase communication with your colleagues, staff, and patients. You're going to be able to respond faster to requests while you're moving throughout the office, or even from the comfort of your own home. It's also beneficial to be able to face your patients in the exam room when talking about their visit, medical history, and symptoms. Depending on the set up of your exam room, desktops can sometimes cause you to have your back turned to your patients. Tablets allow you to sit side by side and share your screen while having a conversation with your patients. This type of setting will help build trust and relationships with your patients.

Tips for Keeping Your EHR Software Secure and Staying HIPAA Compliant

undefinedWhen it comes to using cloud-based EHR software in healthcare there are a lot of questions raised about security. When there are stories of hacks and information breaches of various big-name companies in the news it's no wonder people have their reservations. And, even more so, many healthcare professionals don't have the technical background to know what makes software systems secure, which can cause more concern.

But, you should be rest assured that software vendors, even cloud-based vendors, are providing you with systems that are safe and secure for your practice and your patients. Especially if a system is certified for Meaningful Use, you should be even more comfortable with the security that system offers based on the rigorous testing EHR vendor's must undergo to become certified.

In the end, you can't rely solely on your vendor for all of your system's security. There are some things that you and your staff should be doing in your practice to help ensure that you are doing your job to help keep the system secure as well.

How You and Your Staff Can Help Keep Your EHR Software Secure

Perform a Risk Analysis

One of the core measures of Meaningful Use requires you to perform a full security risk analysis of your certified EHR. Whether or not you're participating in Meaningful Use, performing a risk analysis is still a good idea! Security analysis can be performed in a variety of ways, but here's a few steps we think make up a good plan:

Fueling Your Practice with Cloud-Based EHR Software

Businesses run as well-oiled machines. And in an eyecare practice, you run all of your daily tasks through your practice management and EHR software, unless you're still a paper practice. So, hopefully the software that you're using is helping to fuel your practice to run as smoothly and efficiently as possible.

Maybe you've noticed a slow-down in your workflow, or your staff is complaining about bottlenecks and you're wondering if there is another software out there that could help fuel your practice for a re-charge. Cloud-based EHR solutions offer a few things that traditional, legacy software doesn't, and maybe it's just what your practice has been looking for.

How to Re-Charge Your Practice with a Cloud-Based EHR

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With a client-server software, you've been stuck to only accessing your data from within the walls of your practice, and only on devices that have the software installed on them (unless you invested in a pricey solution where you can remotely access your system). But, with a cloud-based solution you don't have to install the system on any device. You simply log in by visiting a URL, which means you can access your system and data from outside of the office on any device, including tablets, with an Internet connection. In today's fast-paced, mobile world anytime access to your data is increasingly important!

How Cloud Technology is Enhancing Practice Management Software

undefinedSometimes it can be fun to live in the past, but when dealing with health records and practice management, your office needs to be up to date and using the most current technology. If you are still using paper records and bulky in-office servers, it is definitely time for you to learn how cloud technology enhances practice management software. The cloud is here to stay, and with all the perks it has to offer, you are lucky that it is!

The Perks of Cloud-Based Practice Management Software

1. Consistent Spending. The majority of cloud-based solutions use the Software-as-a-Service model (SaaS). So rather than having a large expense up front, with heavy hardware and software costs, you can pay on an affordable monthly pricing plan that includes all the necessary upkeep. You'll know exactly how much you'll be spending each month, with no hidden costs.

5 Ways to Determine if It's a Cloud-Based EHR

undefinedDid you know that there are two types of cloud computing systems? A practice management and EHR system can be either cloud-hosted or cloud-based, and there are differences between the two that you should know about. Without some technical knowledge it can be hard to spot and understand the differences right off the bat. While many systems will advertise themselves as a cloud-based EHR, you should be aware of the differences between cloud-hosted and cloud-based systems.

Take a look at a quick definition between the two:

Cloud-Hosted: Your vendor hosts and manages your server for you remotely, but you still manage your software and it must be downloaded or installed on all devices accessing the system.

Cloud-Based: Your vendor hosts and manages your server and your software for you remotely, and you access the system and data from any device with an Internet browser.

How to Determine if a System is Truly a Cloud-Based EHR

Is a Cloud-Based Practice Management and EHR Right for You?

undefinedWe know that you've invested plenty of time and effort into making sure that you run your practice as efficiently as possible. But sometimes, it's not the amount of hard work you put into your practice that makes it successful, but simply assuring that your practice management & EHR system is up to date, and helping your practice in every way that it can. Here's a few reasons why adopting a cloud-based practice management and EHR system is key to keeping your practice efficient.

How Your Practice can Benefit From a Cloud-Based Practice Management and EHR

Are You a Know-It-All When it Comes to Cloud Computing in Optical?

There's a lot of information and questions out there about cloud computing in optical. What is it? How is it being used? Is it secure? What are the benefits? And even if you think you know all of the answers, you might not. So put yourself to the test and see if you can answer all of these questions about cloud computing in optical!


The Ultimate Cloud Computing in Optical Quiz

Common Concerns About Cloud Computing in Optical

The term cloud computing is becoming more than just a buzzword. The phrase is being tossed left and right and is now something to consider when looking at practice management and EHR software. Adding a new word to your daily conversations can be scary, but only of you aren't aware of what cloud computing is. Here are a few common concerns about cloud computing in optical that we want to take a closer look at.

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